Google Drive – How to Use Google Drive on Your Device

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Google Drive is an online file storage tool owned by Google. It allows users to save any kind of file online. Google Drive also called Gdrive was launched by Google in April 2014. In this post, you will learn why you should use Google drive, how to use it to save your files.

When you create a Gmail account, you are entitled to a free Google drive account. The free account comes loaded with 15 gigabytes of space; that is you can upload files up to 15 gigabytes.

When you use up your free 15 gigabytes, you can upgrade to a paid version. On the paid version, you can pay 390 Naira per month for 100 gigabytes or 1,990 Naira per month for 1 terabyte.

google drive pricing

This is the cheapest price you will get for a cloud storage.

Why You Should Use Google Drive

A lot of things could happen to our files when they are on our devices. Your device may get stolen, suffer from a virus attack or get damaged. When your files are backed up on a cloud storage like Google Drive, you don’t have to bother about any of these things.

While your files are saved on Google Drive, it is easy to share it with anyone; all you need to do is give them a link to the file or add them as a collaborator. When you add or collaborate with someone on you GDrive folder, you can give them certain permissions.

For example, you upload a word document to google drive and add your classmate as a collaborator, he/she can easily add contents to the word document you uploaded. This is perfect for group works, assignments and projects.

Files on Google drive can easily be shared with anyone in the world. All you need to do is send them a link to your file document.

Google has a lot of work tools. Tools like Google docs for editing text documents, Google sheets for creating a spreadsheet, Google forms for creating user-friendly forms etc. When you create documents on any of these platforms, they are automatically saved to Google Drive.

How to Create a Google Drive Account

All you need to do is to create a Gmail account.

visit Gmail.com, click on create an account, fill out the form and verify your phone number.

Congratulations, you now have a Gmail account. You can skip this step if you already have a Gmail account.

It is advised that you use a secure password and save your password in a password manager in case you forget it.

Gmail stands for Google mail. It is obviously owned by Google. When you have a Gmail account, you can use the same password and email to access any of Google’s owned websites e.g Youtube, Google Drive, Blogger, Google Plus etc.

Once you have your Gmail account, visit drive.google.com and sign in with your Gmail email address and password.

This is how the interface will look like when you log in for the first time;

gdrive-google drive interface

How to Install Google Drive

Google drive has an android app, iOS app, and a computer app. In this part, you will learn how to install and use Gdrive on any kind of device.

How to Install Google Drive on Phone

Download and install the app for Android or iOS from the respective app store.

After installation, sign into the app with your Gmail account.

Once you are signed in, you can add files to your google drive account by clicking on the “+” sign on the app home screen.

You can add a folder in Gdrive to organize your work. Add a folder to the mobile app by clicking on the “+” icon, select the folder icon.

google drive add folder

Google Drive automatically sets the app to only upload via Wi-fi, this is to save your cellular data. If you are not satisfied with this and would like to upload files with your cellular data, you can switch off the settings by going to Settings > Data Usage, toggle off transfer files only over Wi-fi.

google drive settings

How to Install Google Drive on Computer

This process is quite different from installing on a phone.

Download backup and sync from here. Back up and Sync is the native Google Drive software. Install the app immediately the app is downloaded.

Sign into the application with your Gmail login details. Google drive will prompt you to choose a folder where it would sync documents from.

When you select the folders you want, any file you put in these folders will be automatically uploaded to Google drive.

You can access all the files uploaded from your computer on the “computers” tab at drive.google.com.

You can use your Gdrive account to save any kind of documents. It is wise to scan and upload the images of important documents that are hard to recover when they get missing. Documents like your National ID card, Original WAEC result, School project work etc.

How to Share a Folder or File on Gdrive

Gdrive allows you to share a file or folder with someone else. This is useful if you need to share your file or folder with someone else.

When you share a folder with someone, you can give such persons ability to add more files to the folder, delete files from the folder etc.

To share a file or folder, locate the file or folder on Gdrive. Right-click on the file/folder, click on share. To enjoy the full features, the person you’re sharing to must have a Gmail account.

How to Delete Files from Google Drive

Maybe you have almost exceeded your free space on Gdrive or you no longer need a file in your Gdrive account, you can delete that file and free up some space;

  1. Locate the file or folder you want to delete in your Gdrive account.
  2. Click on the three dots on the side of the file or folder, scroll down and tap Delete. If you’re deleting from a desktop computer, just right click on the file or folder and scroll down to remove.

The file would be removed from the present location and moved to trash. To permanently delete from Google Drive, go to the trash folder and repeat step one and two above.

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